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Management Assistant


Lowell, AR - JB Hunt Corporate



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Job Title:
Management Assistant

Department:
Administration, Facilities & Secretarial

Country:
United States of America

State/Province:
Arkansas

City:
Lowell

Full/Part Time:
Full time

Job Summary:
Under general supervision, this position provides administrative and project management support for Sr. Vice Presidents, Vice Presidents, and/or a large department within J.B. Hunt.   

Job Description:

Key Responsibilities:

  • Act as a liaison and interface with employees at all levels, other departments and outside agencies, including high-level staff such as CEO’s, Chiefs, Presidents, Senior Vice Presidents, Directors, etc
  • Manage staff performing office support duties and assist office staff with day-to-day projects as required
  • Maintain vacation schedule, company guidelines for travel and master schedule of whereabouts for staff
  • Maintain confidential and non-routine information and act as project manager for special projects pertaining to leadership staff
  • Schedule and coordinate meetings, conference calls, projects, internal/external kick off events, staff appreciation events and other activities or events, including room set-up, facility utilization, etc
  • Identify and implement systems to streamline and gain efficiencies in work processes
  • Handle incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary
  • Process accounting aspects for the department including invoices and financial statements, as well as issue resolution, data entry and customer service
  • Attend office and/or business meetings including developing agendas and recording and communicating meeting outcomes and action items
  • Prepare, develop, edit and maintain various documentation including, but not limited to, internal and/or external reports, memos, letters, presentation materials, etc
  • Complete a variety of administrative projects and tasks using diverse software applications
  • Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support
  • Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc
  • Administer appropriate office systems and services, including system access, vendor management, and electronic and/or hard copy data storage

Qualifications:

Minimum Qualifications:

  • High School Diploma or GED Equivalent with more than 5 years of professional experience.

Preferred Qualifications:

  • Bachelor's Degree or relevant work experience in Business
  • Ability to type quickly and accurately
  • Communication skills
  • Computer skills with Microsoft programs
  • Data entry experience
  • Detail oriented
  • Experience in an administrative role
  • Experience in event/project coordination
  • Experience prioritizing and coordinating schedules
  • Experience working in a fast-paced environment
  • File management
  • Self-motivated
  • Ability to maintain confidentiality
  • Travel likely.

Education:
Bachelors: Business Administration/Management, Bachelors: Business Communications, GED (Required), High School (Required)

Work Experience:
Business Administration, Clerical/Administrative, Communications

Job Opening ID:
00492425 Management Assistant (Open)


“This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

J.B. Hunt Transport, Inc. is committed to basing employment decisions on the principles of equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, persons with disabilities, protected veterans or other bases by applicable law.”


Posted 20 Days Ago

Full time

00492425


About Us



Fortune 500 experience. Career advancement. Nationwide relocation possibilities.


Headquartered in Northwest Arkansas, J.B. Hunt is a dominant force in transportation and logistics, offering exciting career opportunities both at corporate and at field locations across the country. There are a variety of job types that support our business, so no matter your passion, J.B. Hunt is the place to jumpstart your career.


Why J.B. Hunt?

J.B. Hunt is a leading transportation and logistics company for one simple reason – our people. The career possibilities and benefits of working at J.B. Hunt are endless. From competitive salary and benefits packages, to defined career paths and growth opportunities, we take care of our people and take great pride in our efforts to build and sustain an inclusive workplace for all employees.


What are we looking for?

J.B. Hunt welcomes high-energy, forward-thinking people of all backgrounds and experience levels to join our team. We offer full-time, entry level, professional and management opportunities across all departments. Whether you are fresh out of school or bring years of industry experience, a role at J.B. Hunt could take your career to the next level.





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